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Best Practice Updates

We are asked a lot about retention schedules and keeping file when a pupil moves onto another school.  

This short video explains the basics behind data retention and the implications of keeping data for longer than required.



  Knowledge Bank
We have a retention schedule on our Knowledge Bank portal where you can check the retention period for all types of files in  your organisation.

Visit our Records Management Best Practice Library for more advice and policy templates.

Consider email data retention covered in this article:


Contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you would like us to do a data retention workshop in your organisation.

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  3. Cyber attack on a Trust; the aftermath
  4. School Focus: The Vale Federation | Aylesbury
  5. DfE Dealing with Subject Access Requests (SARs) Guidance
  6. Update to the Guidance on Information Sharing from the DfE
  7. Product Focus on Checklists : End of Term Checklist
  8. Product Focus on Checklists : Social Media
  9. Product Focus on Checklists : Lettings
  10. Milk Island: The secret location that allows children to view restricted content on Google Maps
  11. Free Cyber help, advice and training with the Cyber Resilience Centres
  12. The Perils of Paper: The Printing Vulnerability
  13. Product Focus on Checklists : Governors and Data
  14. Product Focus on Checklists : Site Moves
  15. Cyber attack on a University
  16. Product Focus on Checklists : Bring your own device
  17. Product Focus on Checklists : Working out of school/offsite
  18. Cyber Attack on a School
  19. Major cyber-criminal gang Lockbit brought down by UK Law Enforcement
  20. Product Focus on Checklists : Photos and video
  21. Safer Internet Day 2024
  22. Kent Councils Data Breach
  23. Free cyber training for staff
  24. DfE Digital Standards Update
  25. ClassCharts Possible Data Breach
  26. School Focus: St Bernadette's Catholic Primary School | Brighton
  27. Guardians of Privacy: 16. Social Media Checklist
  28. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  29. Guardians of Privacy: 14. Social Media and Cyber Bullying
  30. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  31. Guardians of Privacy: 12. Social Media and Going Viral
  32. Guardians of Privacy: 11. Staff Social Media Accounts
  33. Guardians of Privacy: 9. Social Media and Morality
  34. New Resources for Schools from the ICO
  35. Guardians of Privacy: 8. Social Media Policies
  36. Guardians of Privacy: 7. Social Media Data Retention
  37. Guardians of Privacy: 6. Posting Safely
  38. Guardians of Privacy: 5. Social Media and Consent
  39. Guardians of Privacy: 4. Social Media Access Control
  40. Guardians of Privacy: 3. Social Media Channels
  41. Guardians of Privacy: 2. Law and Regulations
  42. Phishing attacks targeting schools - alert from City of London Police
  43. The ICO reprimands a Multi Academy Trust
  44. Guidance for the use of school email and applying email retention in schools
  45. Data Protection Tips for Early Years Settings
  46. Update on Advisory for Rhysida Ransomware
  47. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  48. Lettings Best Practice and Guidance
  49. The UK Online Safety Bill becomes an Act (Law)
  50. Considerations when migrating to a new MIS
  51. The importance of software updates (PaperCut vulnerability and Rhysida ransomware)
  52. Public bodies and sensitive data
  53. ICO: 10 Step guide to sharing information to safeguard children
  54. Email and Security: ICO recent guidance
  55. Social Media Policy
  56. Data Protection and Cyber Security (Inset Day) Training Ideas
  57. Changes to Microsoft Free Licensing for Schools
  58. What to do in the event of a Cyber Attack
  59. How KCSIE is linked to Cyber Strategy
  60. VICE SOCIETY - Ransomware attacks on schools
  61. Using Tags if you are a group of organisations in the DPE Knowledge Bank
  62. Cyber Insurance in the Public Sector
  63. Cyber Attack: Leytonstone School
  64. The ICO Reprimands a school
  65. Cyber Attack: Dorchester School
  66. Knowledge Bank Role Types: Admin, Staff and Trustee
  67. Cyber Attack: Wiltshire School
  68. Types of Cyber Attacks: The Insider Threat
  69. Why your data is profitable to cyber criminals
  70. Striking Data Breach
  71. January Cyber update - How Can Schools Help Prevent Cyber Attacks?
  72. FOI: Vaccination Justifications
  73. The Education sector now at highest risk of cyber attacks
  74. Schools Blocked from Using Facial Recognition Systems
  75. The Children's Code
  76. Cyber Attacks
  77. Protocol for Setting Up and Delivery of Online Teaching and Learning
  78. Class Dojo International Data Sharing
  79. Secure file transfer of files using Royal Mail
  80. Emergency contacts and consent
  81. Best Practice for Managing Photos and Video
  82. Headteacher fined for breach of data protection legislation

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