Sharing personal data with a third-party organisation?
Supplier due diligence is about the contracts between controllers and processors. As a controller you determine the purpose and means of the processing (Article 4 (7)) and are responsible for ensuring processors (i.e. suppliers and third-parties) have implemented appropriate technical and organisational measures to ensure a level of security appropriate to the risk for any data processed.
One of the simplest ways to reduce the risk of a data breach on your organisation's premises is to establish a Clear Desk and Screen Policy. Beyond just tidy classrooms and offices, this initiative protects sensitive student data and staff privacy.
🛡️Are your School's Digital Gates Secure? Governors are the gate keepers to cyber security. Today, as we celebrate School Governor's Day, it's the perfect time to ask the question that is critical right now: how do we protect our schools in a digital world?
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A recent ICO reprimand for the Staines Health Group, shows the importance of how special category deserves specific protection. This article highlights the risks associated with 'data dumping' when organisations overshare sensitive information excessively - when the sharing of sensitive safeguarding becomes the safeguarding issue.
In a world of hybrid work and virtual meetings, the ability to record and transcribe discussions has become an essential tool for productivity. However, with this convenience comes a responsibility to protect privacy, maintain security and consider your lawful basis for recording/transcribing. To provide clear guidance we are introducing our new Recording and Transcription Policy Template.
We've had a few questions recently about parents and students recording conversations with members of staff, both covertly or overtly without seeking permission. This article only covers recordings made by external individuals, not organisations or individuals acting on behalf of an organisation.
The DfE previously issued training and guidance about the use of AI in Education - this has now changed to standards. Standards define minimum requirements that must be met, whereas a guideline offers recommended best practice or advice. The standards outline the safety standards that generative AI products and systems should meet to be used in educational settings.
We're sharing some small snippets over Christmas to share with staff. Please feel free to share the link to this short news article or follow us over on our social media channels where we share additional help and advice - we'd love to see you there!
We've updated the CCTV policy to consider the requirements of retention, especially over the summer holiday.
There may be situations where at the start of a summer holiday a subject access request comes in for CCTV footage - but there are no resources available in school to stop the footage from being deleted under the regular retention schedule.
Therefore, where organisations are unable to access and retrieve this footage over the holidays, we recommend extending the retention period to cover the time from the earliest footage under the normal retention period (e.g. 15 days prior) to ensure this footage is still available when the request will be dealt with after the summer holidays.
This avoid situations where footage is deleted after a request has been submitted.
See CCTV Best Practice Area for the template (v1.5).
We're sharing some small snippets over Christmas to share with staff. Please feel free to share the link to this short news article or follow us over on our social media channels where we share additional help and advice - we'd love to see you there!
The ICO has published some updated guidance for people and organisations who work in the education sector with children and young people under 18. The idea of the guidance is to help organisations feel confident to share personal information for safeguarding purposes.
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