Best Practice Update

    You are here:  
  1. Home
  2. Best Practice Update
  3. How Long Should You Keep Personal Data For?
photo of a hand holding a phone with whatsapp on the screen. Beige background and black text: What's up with WhatsApp? Emma Martins, Chief Commissioner of the Data & Marketing Commission and Data Protection Education have teamed together to give you a comprehensive overview of the risks, recent cases and guidelines about using WhatsApp.
Best Practice Updates

📳What's Up with WhatsApp? WhatsApp is a regular theme in relation to SARs, FOI's, data breaches and general use as tickets into our Knowledge Bank platform.  Emma Martins, Chief Commissioner of the Data and Marketing Commission has worked with us to produce some guidance following the recent employment tribunal that was published in relation to a preschool.

AI generated photo of the back of a computer screen with hands on a keyboard. Blue padlock with white text saying: Not everyone should have access. White background and black text: The key to protecting sensitive data : least privilege. Recent dismissal case in Nottinghamshire
Best Practice Updates

🚫🔒 Sensitive data requires a higher level of security under UK GDPR because of its potential to cause significant harm to individuals if it is lost, stolen or misused.  A recent case of a teacher losing their job after accessing a safeguarding report and transcribing it to her personal computer highlights the both the importance for least privilege access and continual review of access.

  1. DfE Digital Standards - narrowing the digital divide
  2. Arbor AI - On By Default
  3. DfE Guidance: Choosing a new MIS
  4. HCRG Care Group data breach
  5. The Importance of AI literacy and training staff
  6. Short Guide to AI Video
  7. Safer Internet Day, Cyber Security & Data Protection
  8. The Cyber Resilience Championship
  9. The Multiple Dimensions of Supplier Due Diligence
  10. School shares sensitive pupil information as part of an FOI response
  11. Blacon High School Cyber Attack
  12. WhatsApp and FOI's: ICO Warnings
  13. New AI Guidance from the DfE
  14. What the proposed Government legislative proposal around cyber crime means
  15. ICO report on AI tools in recruitment
  16. DfE update to record keeping and management
  17. Update to data sharing for school immunisation programmes
  18. Early Years Settings and Cyber Security
  19. SLT Digital Lead Profile
  20. The role of governors in cyber security and data protection
  21. Navigating Privacy at the End of Term , Special Occasions and End of Year
  22. Contracts Register
  23. DfE Digital Standards Autumn Update
  24. The importance of knowing how to access your CCTV footage!
  25. Cyber Attack on a Special School
  26. Stealing children's data
  27. What is dark data? (and why does it matter?)
  28. Ofqual highlights the value of cyber security training in schools
  29. Searching for data when you receive a Subject Access Request
  30. Fylde Coast Academy Trust Cyber Attack This Week
  31. Calling all IT leads in schools and mult academy trusts!
  32. Ransomware cyber attack on a school in Bromley
  33. Join Our Social Media Family!
  34. School hit by Cyber Attack
  35. Cyber Security Best Practice Area
  36. DfE Digital Standards for Schools and Colleges Tracker
  37. New Policies, Documents, Letters and Posters page
  38. Schools and Trusts Best Practice Area
  39. The DPE Retention Schedule
  40. Making the Rounds Update (now includes reporting)
  41. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  42. ICO Reprimands a School
  43. Out of date technology
  44. Data Retention and the Pupil File
  45. Have you assigned your SLT Digital Lead yet?
  46. Getting Started with AI (Artificial Intelligence)
  47. Cyber attack on a school during half term
  48. The rise of cyber attacks in schools are causing pupils to miss classes
  49. ICO: Learning from the mistakes of others report
  50. Cyber attack on a Trust; the aftermath
  51. School Focus: The Vale Federation | Aylesbury
  52. DfE Dealing with Subject Access Requests (SARs) Guidance
  53. Update to the Guidance on Information Sharing from the DfE
  54. FOI Requests generated by Artificial Intelligence
  55. Social Media Best Practice Area
  56. Lettings Best Practice Area
  57. MFA Bombing - What is it?
  58. Protecting your Social Media Accounts
  59. Checklists - Are They Your Most Powerful Compliance Tool?
  60. Product Focus on Checklists : Initial Trust Plan
  61. Product Focus on Checklists : End of Term Checklist
  62. Product Focus on Checklists : Information and Cyber Security
  63. Product Focus on Checklists : Social Media
  64. Product Focus on Checklists : Lettings
  65. Product Focus on Checklists : Record of Processing
  66. Milk Island: The secret location that allows children to view restricted content on Google Maps
  67. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  68. Product Focus on Checklists : Data Retention and Destruction
  69. Product Focus on Checklists : Data Migration
  70. Product Focus on Checklists : Biometrics
  71. Product Focus on Checklists : Supplier Due Diligence
  72. Free Cyber help, advice and training with the Cyber Resilience Centres
  73. The Perils of Paper: The Printing Vulnerability
  74. Product Focus on Checklists : FOI
  75. Product Focus on Checklists : Governors and Data
  76. Product Focus on Checklists : DPIA
  77. Product Focus on Checklists : Site Moves
  78. Product Focus on Checklists : Data Breaches
  79. Product Focus on Checklists : Subject Access Requests
  80. Product Focus on Checklists : Bring your own device
  81. Product Focus on Checklists : Working out of school/offsite
  82. Cyber Attack on a School
  83. Product Focus on Checklists : Redaction
  84. Why Due Diligence is Important: Fake apps
  85. Product Focus on Checklists : CCTV
  86. Product Focus on Checklists : Clear desk
  87. Product Focus on Checklists : Commitment to compliance
  88. Product Focus on Checklists : Photos and video
  89. Product Focus on Checklists : Passwords
  90. Product Focus on Checklists : Information Classification
  91. Free cyber training for staff
  92. DfE Digital Standards Update
  93. The Mother of all Breaches
  94. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  95. ClassCharts Possible Data Breach
  96. Where is your data stored?
  97. IAPP looks at AI privacy risks
  98. If you suspect a financial scam .....
  99. School Focus: St Bernadette's Catholic Primary School | Brighton
  100. Guardians of Privacy: 16. Social Media Checklist
  101. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  102. Guardians of Privacy: 14. Social Media and Cyber Bullying
  103. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  104. Guardians of Privacy: 12. Social Media and Going Viral
  105. Guardians of Privacy: 11. Staff Social Media Accounts
  106. Guardians of Privacy: 10. Social Media and Cookies
  107. Guardians of Privacy: 9. Social Media and Morality
  108. New Resources for Schools from the ICO
  109. Guardians of Privacy: 8. Social Media Policies
  110. Guardians of Privacy: 7. Social Media Data Retention
  111. Guardians of Privacy: 6. Posting Safely
  112. Guardians of Privacy: 5. Social Media and Consent
  113. Guardians of Privacy: 4. Social Media Access Control
  114. Guardians of Privacy: 3. Social Media Channels
  115. Guardians of Privacy: 2. Law and Regulations
  116. The ICO reprimands a Multi Academy Trust
  117. Guidance for the use of school email and applying email retention in schools
  118. Data Protection Tips for Early Years Settings
  119. Children's Privacy around the world is a puzzle
  120. Trust Initial Plan Checklist Update
  121. Records Management Best Practice Update
  122. What do I need to redact?
  123. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  124. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  125. Lettings Best Practice and Guidance
  126. Considerations when migrating to a new MIS
  127. Public bodies and sensitive data
  128. Get a DPE Badge for your website!
  129. ICO: 10 Step guide to sharing information to safeguard children
  130. Help after a Cyber Attack/Incident
  131. Data Protection and Cyber Security (Inset Day) Training Ideas
  132. How KCSIE is linked to Cyber Strategy
  133. Handling Freedom of Information Requests the right way
  134. Where's Harry the Hacker?
  135. The ICO Reprimands a school
  136. Redaction Guidelines Updated
  137. Using WhatsApp in Schools
  138. How to contact us for support, subject access requests, data breaches and FOI's
  139. FOI: Reinforced Autoclaved Aerated Concrete
  140. FOI: Henry Jackson Society
  141. FOI: Vaccination Justifications
  142. How the Record of Processing Can Help You
  143. What does a Data Protection Officer Do?
  144. Carrying out Supplier Due Diligence
  145. How Long Should You Keep Personal Data For?
  146. B&H FoI: Racist/religious incidents/bullying
  147. Protocol for Setting Up and Delivery of Online Teaching and Learning
  148. Class Dojo International Data Sharing
  149. Model Publication Scheme: Amendments, Improvements and Updates
  150. Transparency
  151. Research projects and GDPR
  152. Secure file transfer of files using Royal Mail
  153. Emergency contacts and consent
  154. Key elements of a successful DPIA
  155. FOI Publication Schemes
  156. Best Practice for Managing Photos and Video
  157. New Drip Feeds: Recognise and Respond to Subject Access Request
  158. When to contact the Data Protection Officer?
  159. National child measurement programme
  160. Headteacher fined for breach of data protection legislation
  161. Acceptable Use Policy

©2026 Data Protection Education Ltd.

Search