Best Practice Update

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Best Practice Updates

✅📃 An MIS (management information system) is a critical part of the school's day to day operations and digital infrastructure.  They can be on premise or in the cloud, which means contract terms can differ.  We highlight the latest guidance alongside what is already data protection law - you should follow this, even if you are procuring your MIS through your local authority or third party IT provider.

blue text a quick guide to: AI in black text. Blue robot dog. Data Protection education logo
Best Practice Updates

🎥🤖  Some of the organisations we are talking to are a little confused about AI, whether they should use it and if their staff already are using it or not.  We've put together a short video explaining the different types of AI, the risks and how you should start documenting your use.

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Best Practice Updates

📲💬 We come across many organisations using WhatsApp as a communication tool with staff regularly and have previously highlighted some of the risks.  The ICO have recently published information about a case where WhatsApp messages had to be included in a Freedom of Information Request.

  1. New AI Guidance from the DfE
  2. What the proposed Government legislative proposal around cyber crime means
  3. ICO report on AI tools in recruitment
  4. DfE update to record keeping and management
  5. Update to data sharing for school immunisation programmes
  6. Early Years Settings and Cyber Security
  7. SLT Digital Lead Profile
  8. The role of governors in cyber security and data protection
  9. Navigating Privacy at the End of Term , Special Occasions and End of Year
  10. Contracts Register
  11. DfE Digital Standards Autumn Update
  12. The importance of knowing how to access your CCTV footage!
  13. Cyber Attack on a Special School
  14. Stealing children's data
  15. What is dark data? (and why does it matter?)
  16. Ofqual highlights the value of cyber security training in schools
  17. Searching for data when you receive a Subject Access Request
  18. Fylde Coast Academy Trust Cyber Attack This Week
  19. Calling all IT leads in schools and mult academy trusts!
  20. Ransomware cyber attack on a school in Bromley
  21. Join Our Social Media Family!
  22. School hit by Cyber Attack
  23. Cyber Security Best Practice Area
  24. DfE Digital Standards for Schools and Colleges Tracker
  25. New Policies, Documents, Letters and Posters page
  26. Schools and Trusts Best Practice Area
  27. The DPE Retention Schedule
  28. Making the Rounds Update (now includes reporting)
  29. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  30. ICO Reprimands a School
  31. Out of date technology
  32. Data Retention and the Pupil File
  33. Have you assigned your SLT Digital Lead yet?
  34. Getting Started with AI (Artificial Intelligence)
  35. Cyber attack on a school during half term
  36. The rise of cyber attacks in schools are causing pupils to miss classes
  37. ICO: Learning from the mistakes of others report
  38. Cyber attack on a Trust; the aftermath
  39. School Focus: The Vale Federation | Aylesbury
  40. DfE Dealing with Subject Access Requests (SARs) Guidance
  41. Update to the Guidance on Information Sharing from the DfE
  42. FOI Requests generated by Artificial Intelligence
  43. Social Media Best Practice Area
  44. Lettings Best Practice Area
  45. MFA Bombing - What is it?
  46. Protecting your Social Media Accounts
  47. Checklists - Are They Your Most Powerful Compliance Tool?
  48. Product Focus on Checklists : Initial Trust Plan
  49. Product Focus on Checklists : End of Term Checklist
  50. Product Focus on Checklists : Information and Cyber Security
  51. Product Focus on Checklists : Social Media
  52. Product Focus on Checklists : Lettings
  53. Product Focus on Checklists : Record of Processing
  54. Milk Island: The secret location that allows children to view restricted content on Google Maps
  55. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  56. Product Focus on Checklists : Data Retention and Destruction
  57. Product Focus on Checklists : Data Migration
  58. Product Focus on Checklists : Biometrics
  59. Product Focus on Checklists : Supplier Due Diligence
  60. Free Cyber help, advice and training with the Cyber Resilience Centres
  61. The Perils of Paper: The Printing Vulnerability
  62. Product Focus on Checklists : FOI
  63. Product Focus on Checklists : Governors and Data
  64. Product Focus on Checklists : DPIA
  65. Product Focus on Checklists : Site Moves
  66. Product Focus on Checklists : Data Breaches
  67. Product Focus on Checklists : Subject Access Requests
  68. Product Focus on Checklists : Bring your own device
  69. Product Focus on Checklists : Working out of school/offsite
  70. Cyber Attack on a School
  71. Product Focus on Checklists : Redaction
  72. Why Due Diligence is Important: Fake apps
  73. Product Focus on Checklists : CCTV
  74. Product Focus on Checklists : Clear desk
  75. Product Focus on Checklists : Commitment to compliance
  76. Product Focus on Checklists : Photos and video
  77. Product Focus on Checklists : Passwords
  78. Product Focus on Checklists : Information Classification
  79. Free cyber training for staff
  80. DfE Digital Standards Update
  81. The Mother of all Breaches
  82. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  83. ClassCharts Possible Data Breach
  84. Where is your data stored?
  85. IAPP looks at AI privacy risks
  86. If you suspect a financial scam .....
  87. School Focus: St Bernadette's Catholic Primary School | Brighton
  88. Guardians of Privacy: 16. Social Media Checklist
  89. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  90. Guardians of Privacy: 14. Social Media and Cyber Bullying
  91. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  92. Guardians of Privacy: 12. Social Media and Going Viral
  93. Guardians of Privacy: 11. Staff Social Media Accounts
  94. Guardians of Privacy: 10. Social Media and Cookies
  95. Guardians of Privacy: 9. Social Media and Morality
  96. New Resources for Schools from the ICO
  97. Guardians of Privacy: 8. Social Media Policies
  98. Guardians of Privacy: 7. Social Media Data Retention
  99. Guardians of Privacy: 6. Posting Safely
  100. Guardians of Privacy: 5. Social Media and Consent
  101. Guardians of Privacy: 4. Social Media Access Control
  102. Guardians of Privacy: 3. Social Media Channels
  103. Guardians of Privacy: 2. Law and Regulations
  104. The ICO reprimands a Multi Academy Trust
  105. Guidance for the use of school email and applying email retention in schools
  106. Data Protection Tips for Early Years Settings
  107. Children's Privacy around the world is a puzzle
  108. Trust Initial Plan Checklist Update
  109. Records Management Best Practice Update
  110. What do I need to redact?
  111. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  112. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  113. Lettings Best Practice and Guidance
  114. Considerations when migrating to a new MIS
  115. Public bodies and sensitive data
  116. Get a DPE Badge for your website!
  117. ICO: 10 Step guide to sharing information to safeguard children
  118. Help after a Cyber Attack/Incident
  119. Data Protection and Cyber Security (Inset Day) Training Ideas
  120. How KCSIE is linked to Cyber Strategy
  121. Handling Freedom of Information Requests the right way
  122. Where's Harry the Hacker?
  123. The ICO Reprimands a school
  124. Redaction Guidelines Updated
  125. Using WhatsApp in Schools
  126. How to contact us for support, subject access requests, data breaches and FOI's
  127. FOI: Reinforced Autoclaved Aerated Concrete
  128. FOI: Henry Jackson Society
  129. FOI: Vaccination Justifications
  130. How the Record of Processing Can Help You
  131. What does a Data Protection Officer Do?
  132. Carrying out Supplier Due Diligence
  133. How Long Should You Keep Personal Data For?
  134. B&H FoI: Racist/religious incidents/bullying
  135. Protocol for Setting Up and Delivery of Online Teaching and Learning
  136. Class Dojo International Data Sharing
  137. Model Publication Scheme: Amendments, Improvements and Updates
  138. Transparency
  139. Research projects and GDPR
  140. Secure file transfer of files using Royal Mail
  141. Emergency contacts and consent
  142. Key elements of a successful DPIA
  143. FOI Publication Schemes
  144. Best Practice for Managing Photos and Video
  145. New Drip Feeds: Recognise and Respond to Subject Access Request
  146. When to contact the Data Protection Officer?
  147. National child measurement programme
  148. Headteacher fined for breach of data protection legislation
  149. Acceptable Use Policy

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